NEW JOB: Administrative Associate Job Offer Available At American Heart Association Pittsburgh, USA


Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!

This is satisfying work that makes a real difference in people’s lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.


Are you ready to put your dynamic administrative skills to work? If so, take your career to Heart and join our hardworking staff as we lead the charge in funding critical research, advocacy and educational programs to raise awareness about heart disease and stroke.

We are looking to fill an Administrative Associate position that will provide administrative and logistical support for our critical fund-raising events in SW PA in addition to supporting the Vice President of Development.

Your Key Responsibilities will include (but not be limited to):

Administrative and data management: (75-80%)
• data entry into event management systems;
• processing invoices and payments;
• preparing correspondence and spreadsheets, informational materials and reports;
• preparation of materials and meeting minute support for Board of Directors’ meetings
• supporting fundraising directors and Executive Director in meetings and at events as needed.

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Event Logistics: (20-25%)
• coordinating event materials (invitations, brochures, event signage);
• preparing attendee list and tracking registrations;
• working with vendors;
• obtaining required permits;
• attending assigned events to help with set-up and tear down;
• acting as contact person at event site on event day;
• working with the event director to ensure all event-related items are completed in a timely manner.

In this role, you will be based in our Pittsburgh, PA office and will report to the Vice President of Development.

(Reasonable accommodations may be made to enable individuals with disabilities to perform the required functions.)


If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below:
• a college degree or some college preferred, at least a high school diploma or GED and a minimum of 2 years office support experience is needed;
• advanced skills in Word, Outlook, Excel and PowerPoint are required;
• strong database management experience;
• experience in administrative support that includes simultaneously supporting multiple directors and/or events is helpful;
• able to work in a fast-paced, time-sensitive environment;
• able to prioritize and coordinate a heavy workload with minimal supervision;
• possess excellent problem solving, above average communication and customer service skills;
• convey a positive and professional image;
• ability to compose correspondence in a professional and visually appealing manner;
• willing to travel to events and meetings (TBD) as needed;
• able and willing to work outside of standard hours as needed, including some evenings and weekends in support of events.

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To help you be successful you will have access to our award-winning learning platform, the Heart U, as well as various other training and support mechanisms locally and through our National Center.


Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.

Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those deemed most qualified will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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